The user guide.

EduxenOS is an all-in-one platform for running an educational institution. From a single secure login, your school can handle admissions, students, classes, attendance, exams, fees, transport, hostel, library, communication and more -- with Asha, the built-in AI assistant, helping along the way.

It works in any web browser at eduxen.com and as native Android and iOS apps, so administrators, teachers, students and parents can stay connected from anywhere. This guide walks you through the everyday tasks each of them will do.

EduxenOS has 15 roles and 12 role dashboards. Find yours below, then jump to the matching guide.

Everything stays in sync across web and mobile -- sign in anywhere and you see the same up-to-date information.

New to EduxenOS? Here is the fastest path from sign-up to going live.

1. 1Visit eduxen.com and book a demo, or contact the team to have your school set up. You receive School Admin login details.
2. 2Sign in at eduxen.com/login and open Settings -- add your school name, logo and academic year.
3. 3Create your classes, sections and subjects under Academics.
4. 4Add your students and teachers -- one by one, or in bulk from an Excel / CSV file.
5. 5Turn on the features you need (Fees, Attendance, Exams, Library, Hostel, Transport and more) in Settings.
6. 6Set up fee structures and, if you collect online, connect a payment gateway.
7. 7Invite teachers, students and parents, and share the mobile apps with them.

The Super Admin has platform-wide access and manages all tenants (schools).

Responsibilities

• School Management -- Create, edit, suspend, or delete school tenants. Assign subscription plans.
• Subscription & Billing -- Monitor plan usage, upgrade/downgrade schools, manage payment records.
• Platform Analytics -- View aggregate metrics: total schools, students, teachers, revenue.
• System Configuration -- Manage global settings, SMTP, payment gateways, feature flags.
• Support & Audit -- Access audit logs, impersonate school admins for troubleshooting.

1. 1Log in at eduxen.com/login with super admin credentials.
2. 2Navigate to Schools to view all tenants.
3. 3Click "+ New School" to onboard a new institution.
4. 4Fill in school details, assign a plan, and create the school admin account.
5. 5The school admin receives credentials via email and can begin setup.

The School Admin manages a single institution. They have access to all 38 modules for their school.

Key Activities

• Configure academic years, classes, sections, and subjects.
• Manage student and teacher records (CRUD, bulk import/export).
• Set up fee structures and process payments.
• Create exam schedules, enter marks, publish results.
• Configure timetables, transport routes, hostel rooms.
• Manage library catalog, borrowing rules, and digital resources.
• Configure notification channels and templates via UCNE.
• Generate reports and certificates.
• Manage user roles and permissions within the school.

Teachers can access modules relevant to classroom operations.

Available Features

Students can view their academic information and interact with school services.

Parents can monitor their children's academic progress and handle payments.

EduxenOS includes 38 deeply integrated modules organized across 7 functional domains. Each module is described below with its purpose, key features, and usage steps. The modules are connected by 4 cross-cutting engines (Workflow, Notification, Report, and Integration) that enable seamless data flow across the platform.

Fee Collection Pipeline

Attendance Marking Flow

Manage the complete admission pipeline from inquiry to enrollment.

Key Features

How to Use

1. 1Go to Admissions.
2. 2Configure the admission form and required documents.
3. 3Share the admission link publicly or manually add inquiries.
4. 4Review applications and move them through the pipeline.
5. 5Approve and enroll -- student profile is auto-created.

Manage the complete student lifecycle from admission to graduation.

Key Features

How to Use

1. 1Navigate to Students from the sidebar.
2. 2Click "+ Add Student" or use "Bulk Import" for multiple students.
3. 3Fill in required fields (name, class, section, roll number).
4. 4Attach documents (photo, birth certificate, etc.) if needed.
5. 5Save to create the student profile.

Maintain an alumni database and facilitate networking.

Key Features

How to Use

1. 1Navigate to Alumni.
2. 2Import or add alumni records.
3. 3Alumni can update their own profiles.
4. 4Send communications for events or updates.

Define the academic structure -- classes, sections, and subject mapping.

Key Features

How to Use

1. 1Navigate to Classes.
2. 2Click "+ Add Class" and enter class name and order.
3. 3Add sections under each class.
4. 4Map subjects to each class-section.

Core academic configuration -- subjects, curriculum mapping, and syllabus.

Key Features

How to Use

1. 1Navigate to Academics.
2. 2Add subjects for each class.
3. 3Define curriculum and learning objectives.
4. 4Track syllabus progress throughout the year.

Track student and teacher attendance with real-time parent notifications.

Key Features

How to Use

1. 1Open Attendance module and select the date.
2. 2Choose the class and section.
3. 3Mark each student as Present (P), Absent (A), or Leave (L).
4. 4Click Submit to save.
5. 5Parents of absent students receive an automatic notification.

Manage exam scheduling, mark entry, and result publication.

Key Features

How to Use

1. 1Navigate to Exams. Click "+ Create Exam".
2. 2Define exam name, type (midterm, final, etc.), and date range.
3. 3Map subjects and set maximum marks for each.
4. 4Teachers enter marks from their portal.
5. 5Admin reviews and publishes results.
6. 6Students/parents can view and download report cards.

Create and manage class timetables with conflict detection.

Key Features

How to Use

1. 1Go to Timetable. Select class and section.
2. 2Define period slots (start time, end time).
3. 3Assign subjects and teachers to each slot.
4. 4The system alerts if there are scheduling conflicts.
5. 5Publish the timetable for teachers and students to view.

Full learning management system with built-in live video sessions.

Key Features

How to Use

1. 1Navigate to LMS.
2. 2Create a course and add modules with materials.
3. 3Add quizzes and assignments for assessment.
4. 4Schedule live video sessions via LiveKit.
5. 5Track student progress, attendance, and quiz scores from the dashboard.

Digital library for uploading and sharing study materials.

Key Features

How to Use

1. 1Go to Ebooks.
2. 2Upload study materials.
3. 3Assign to classes or subjects.
4. 4Students access from their portal.

Host and share educational video content.

Key Features

How to Use

1. 1Navigate to Videos.
2. 2Upload video or paste external URL.
3. 3Assign to class and subject.
4. 4Students view from their dashboard.

AI academic research assistant for students and teachers.

Key Features

How to Use

1. 1Go to AI Research.
2. 2Enter a research topic or question.
3. 3Review AI-generated summaries and resources.
4. 4Export citations and summaries for academic use.

Library & Knowledge Resource Management System -- a comprehensive module for managing physical and digital library resources, borrowing workflows, and clearance processes.

Key Features

How to Use

1. 1Go to Library.
2. 2Add books to the catalog (manual entry or barcode scan).
3. 3Configure borrowing rules for each role (student, teacher, staff).
4. 4Issue books to students or teachers with auto-calculated due dates.
5. 5Track returns and manage overdue fines.
6. 6Process clearance requests for departing students.
7. 7Review book request submissions and approve/reject with budget check.

End-to-end fee management from structure definition to receipt generation.

Key Features

How to Use

1. 1Go to Fees > Fee Structure. Define fee types and amounts.
2. 2Assign fee structures to classes or individual students.
3. 3Invoices are generated automatically.
4. 4Students/parents pay online or admin records cash/cheque payment.
5. 5Receipts are auto-generated and can be downloaded.

Track institutional income, expenses, and financial reporting.

Key Features

How to Use

1. 1Navigate to Finance.
2. 2Record income entries as they occur.
3. 3Log expenses with categories and receipts.
4. 4Generate financial reports for any date range.

Human resource management for all institutional staff.

Key Features

How to Use

1. 1Go to HR module.
2. 2Add staff with department and designation.
3. 3Configure leave policies and salary structures.
4. 4Process monthly payroll and generate payslips.

Unified Communication & Notification Engine -- a powerful multi-channel messaging system that centralizes all platform communications with intelligent routing, scheduling, and delivery tracking.

Key Features

How to Use

1. 1Navigate to Notifications.
2. 2Configure channels (enable/disable SMS, email, push) under Settings.
3. 3Create or edit notification templates with dynamic variables.
4. 4Set up trigger rules to automate notifications for system events.
5. 5Schedule bulk notifications or send immediately.
6. 6Monitor delivery status in the delivery tracking dashboard.
7. 7Users manage their own preferences from their profile settings.

Plan and manage school events and activities.

Key Features

How to Use

1. 1Go to Events.
2. 2Click "+ Create Event".
3. 3Set title, date, time, venue, and description.
4. 4Publish to notify students, teachers, and parents.

Collect feedback and ratings from students and parents.

Key Features

How to Use

1. 1Go to Ratings.
2. 2Create a survey or enable star ratings.
3. 3Share with target audience.
4. 4Review collected feedback and reports.

Transport & Fleet Management System -- a comprehensive module for managing the entire school transportation operation including vehicles, routes, student assignments, driver compliance, maintenance, and real-time fleet monitoring.

Key Features

How to Use

1. 1Navigate to Transport.
2. 2Add vehicles with registration details, capacity, and insurance info.
3. 3Create routes with sequential stops and estimated times.
4. 4Configure fee tiers based on distance or zone.
5. 5Assign students to their respective routes and stops.
6. 6Set up driver profiles with compliance documents.
7. 7Schedule maintenance and track fuel logs.
8. 8Monitor the fleet dashboard for operational overview.

Hostel & Residential Management System -- a full-featured module for managing hostel operations including room allocation, discipline, gate management, mess, and clearance processes.

Key Features

How to Use

1. 1Navigate to Hostel.
2. 2Create hostel blocks, floors, and rooms with bed capacity.
3. 3Allocate students to rooms and record check-in inventory.
4. 4Configure mess menus and meal plans.
5. 5Set up gate pass approval workflows.
6. 6Track disciplinary incidents as they occur.
7. 7Register visitors at the hostel gate.
8. 8Process clearance when students vacate with multi-step verification.

Manage school canteen menu, orders, and billing.

Key Features

How to Use

1. 1Go to Canteen.
2. 2Set up the menu with items and prices.
3. 3Process orders as they come in.
4. 4Generate daily sales reports.

Track school assets and consumable inventory.

Key Features

How to Use

1. 1Navigate to Inventory.
2. 2Register assets with category, location, and value.
3. 3Track stock levels for consumables.
4. 4Create purchase orders when stock is low.

Track visitor check-in/check-out for school security.

Key Features

How to Use

1. 1Go to Visitors.
2. 2Register a new visitor.
3. 3Print visitor badge.
4. 4Record check-out when visitor leaves.

Generate official certificates with customizable templates.

Key Features

How to Use

1. 1Navigate to Certificates.
2. 2Select or customize a certificate template.
3. 3Choose students for certificate generation.
4. 4Preview and download/print certificates.

Provides a real-time overview of key institutional metrics customized by role.

Key Features

How to Use

1. 1Log in to see the dashboard automatically.
2. 2Click any stat card to navigate to the detailed module.
3. 3Use the date range picker to filter chart data.

Comprehensive cross-domain reporting across all 38 modules.

Key Features

How to Use

1. 1Go to Reports and select the report category.
2. 2Apply filters (date, class, etc.).
3. 3Click Generate to view the report.
4. 4Export or print as needed.

Manage teacher profiles, assignments, and credentials.

Key Features

How to Use

1. 1Go to Teachers module.
2. 2Click "+ Add Teacher".
3. 3Fill in personal details and qualifications.
4. 4Assign subjects and classes.
5. 5Generate or set login credentials.

Configure all aspects of the school tenant.

Key Features

How to Use

1. 1Go to Settings from the sidebar.
2. 2Update school profile information.
3. 3Configure academic settings for the current year.
4. 4Enable/disable modules as needed.
5. 5Set up integrations (email, payments, SMS).

1. 1Open Google Play Store on your Android device.
2. 2Search for "EduxenOS" by The TVM.
3. 3Tap Install and wait for the download to complete.
4. 4Open the app and enter your school code (provided by your school admin).
5. 5Log in with the same credentials you use on the web app.
6. 6Enable notifications when prompted for real-time alerts.

1. 1Open the App Store on your iPhone or iPad.
2. 2Search for "EduxenOS" by The TVM.
3. 3Tap Get / Install (or use TestFlight if in beta).
4. 4Open the app and enter your school code.
5. 5Log in with your credentials.
6. 6Allow notifications for attendance alerts and announcements.

Administrative functions (bulk operations, structure configuration, LKRMS/HRMS/TFMS administration) are available only on the web app. Mobile apps focus on day-to-day operations.

Both Android and iOS apps support offline mode for essential functions:

• Attendance -- Mark attendance offline; syncs automatically when back online.
• Student Profiles -- View cached student information.
• Timetable -- View cached timetable.
• Notifications -- Read previously loaded notifications.
• Library -- Browse cached catalog entries.

Everyone in your school signs in with their own account and sees only what their role allows. School Admins manage people and roles from Settings > Users.

EduxenOS sends invitations, password resets, receipts and reports by email. You can use the built-in email service, or connect your own school mailbox so messages come from your domain.

1. 1Go to Settings > Email.
2. 2Enter your mail provider's server (SMTP host) and port -- for example smtp.gmail.com, port 587.
3. 3Enter the mailbox username and password (or app password).
4. 4Set the "From" name and address parents will see, e.g. St. Mary&apos;s School <[email protected]>.
5. 5Send a test email to confirm it works, then save.

To let parents pay fees online, connect a payment gateway. EduxenOS supports Razorpay and Stripe.

1. 1Create an account with Razorpay (razorpay.com) or Stripe (stripe.com).
2. 2Copy your API key and secret from the provider&apos;s dashboard.
3. 3In EduxenOS, go to Settings > Payments and choose your provider.
4. 4Paste your key and secret, and start in test mode.
5. 5Make a test payment to confirm everything works end to end.
6. 6Switch to live mode when you are ready to accept real payments.

EduxenOS comes in tiered plans. Higher plans raise the student and staff limits and unlock add-ons such as Hostel, Transport, custom branding and priority support. Talk to the team to find the right fit for your institution.

EduxenOS is delivered as a fully managed cloud platform (SaaS). There is nothing to install, host, patch or back up — your institution simply signs in at eduxen.com (or your own white-label domain) and starts working. The EduxenOS team runs, secures, monitors and updates the platform for you.

EduxenOS Managed Cloud — hosted on AWS (Mumbai), fronted by Cloudflare

EduxenOS is a multi-tenant SaaS. Every institution gets an isolated, secure workspace on shared, fully-managed infrastructure — no servers, virtual machines or containers to operate.

• Zero infrastructure -- nothing to install, run or maintain on your side.
• Always current -- new features and security patches roll out continuously, so you are always on the latest version.
• Scales with you -- capacity is managed centrally and grows with your student and staff count.
• Data resident in India -- hosted on AWS Mumbai (ap-south-1).

Because EduxenOS is cloud-hosted, the requirements are minimal:

EduxenOS runs on enterprise cloud infrastructure managed entirely by the EduxenOS team.

Security and uptime are platform responsibilities -- handled for you, not configured by you.

• Encryption -- data encrypted in transit (TLS) and at rest.
• Access control -- role-based permissions per campus and domain, Google SSO and optional 2FA.
• Audit trails -- every fee receipt, grade change and record journaled with a who, when and why.
• Tenant isolation -- each institution's data is logically isolated from every other tenant.
• Privacy by design -- built to India's DPDP Act 2023 principles (consent, data-minimisation, erasure).
• Continuous monitoring -- health checks and alerting run around the clock.

Backups are fully automated and managed by EduxenOS -- there are no scripts to write or cron jobs to maintain.

• Automated database backups run on a regular schedule.
• Point-in-time recovery can restore to a moment before an incident.
• Encrypted, redundant storage keeps uploads and snapshots safe.
• Tested restores ensure backups are actually recoverable.

Institutions on eligible plans can run EduxenOS on their own domain -- e.g. erp.yourschool.edu -- with their own logo, colours and login page.

1. 1In School Admin to Custom Domain, enter the subdomain you want to use (e.g. erp.yourschool.edu).
2. 2Add the single CNAME record we show you at your DNS provider.
3. 3EduxenOS validates the domain and provisions an SSL certificate automatically (usually within minutes).
4. 4Once active, staff, students and parents sign in at your branded address -- your DNS need not be on Cloudflare.

Getting started is guided -- no technical setup on your side.

1. 1Book a demo or contact the team to set up your institution workspace.
2. 2Share your existing data (students, staff, classes, fees). We help you import it.
3. 3Add your branding -- logo, colours and, optionally, a custom domain.
4. 4Invite staff and roll out the parent and student apps.
5. 5Go live, with onboarding support from the EduxenOS team.

Common questions

For anything else, reach the EduxenOS team at [email protected], raise a ticket from the in-app support centre, or message us on WhatsApp. Priority support is available on higher plans.

EduxenOS includes a built-in support system accessible directly from your dashboard, helping institutions resolve operational hurdles in record time.

• Submit Tickets — Report issues or request features with a structured ticket form and receive a tracking ID.
• Track Status — Monitor the real-time progress of your support requests from submission to resolution.
• Knowledge Base — Browse articles, how-to guides, and FAQs to find answers without waiting for a response.

Navigate to Support in your school admin dashboard to get started.